dossiers-locatifs-icon-lightdossiers-locatifs-icon-darkUse Cases • Real Estate Leasing

Tenant applications processed faster, without fraud or additional costs

Manually collecting and verifying documents can account for up to 30% of rental management time—a major obstacle to profitability. AITECA automates the process, ensures a more reliable tenant screening process, and detects fraudulent documents. It’s simpler, reduces fraud, and minimizes vacancies.

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Profitability on the rise
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Strengthened Anti-Fraud Processes
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RGPD accessible
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‑75%
processing time per case
2 hours
earned per rental application
0
manual follow-ups
100%
documents verified automatically
Challenges

The Rental Market Under Pressure: Between Administrative Overload and Document Fraud

Manual or minimally digitized processing of files ties up costly resources, lengthens processing times, and allows fraudulent documents to slip through. These three pain points weigh on the agency’s profitability—and AITECA eliminates them.

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An administrative burden that undermines profitability

Put an end to exchanging documents via email, manual data entry, verification, and follow-ups—all of which divert costly resources from value-added tasks.

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Our response

Data collection and automated checks: Your teams can refocus on customer relations.

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Too Many Cases of Fraud in Tenant Records

Falsified statements, fake tax notices generated by AI: document fraud is widespread and hard to detect with the naked eye, and it has a direct financial impact.

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Our response

Each document is authenticated before the lease is signed.

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A screening process
that drags on

Chaque jour de vacance locative est une perte ; la lenteur de traitement combiné à la hausse drastique des volumes de candidatures pèse sur la rentabilité de l'activité locative.

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Impact

Des dossiers qualifiés en heures : la vacance locative se réduit.

Process

A solution that speeds up and ensures the reliability of every rental application

AITECA collects supporting documents, verifies their compliance and structural integrity, cross-checks income against tax notices, detects document fraud, and assesses the tenant's file.

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Step 1 / 7

Submission of Documents by the Candidate

Prospective tenants submit their supporting documents via a secure link—on a mobile device or desktop—through a guided omnichannel process that ensures the agency can use the documents as soon as they are received.

Key Features

Secure deposit link for mobile and desktop
Customizable list of required documents (e.g., by candidate type)
Image quality control: framing, sharpness, legibility
Automatic Recognition and Sorting of Supporting Documents
Real-time notifications to the applicant in the event of incorrect or invalid documents
GDPR-compliant and secure two-factor authentication
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Step 2 / 7

Data extraction

AITECA coordinates the best AI systems specialized by content type (handwritten documents, spreadsheets, free-form letters, etc.) to automatically extract information from each supporting document—such as identity, income, tax notices, etc.—without any manual re-entry, and provides a reliability score for each piece of data read.

Key Features

Reading of handwritten, typed, and multilingual documents
Extraction of key fields: name, address, resources, tax assessment...
Stratégies IA dédiées par type de document : revenu, identité, domicile...
Compréhension tableaux et structures complexes (ex : bulletin de salaire)
Score de fiabilité sur chaque donnée lue
Normalisation des données: adresses, montants, dates
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Step 3 / 7

Fraud detection

AITECA verifies the authenticity of each document by combining multiple analyses to identify fake pay stubs and tax notices, and generates a confidence score that guides the manager's decision.

Key Features

Détection des retouches d'images (revenu, date, employeur, employé...)
Détection d'incohérences intra-documents, ex : montants vs périodes
Identification des documents générés par IA
Détection d'occurrences multiples d'un même document
Recoupement inter-documents, ex : bulletin de salaire / avis d'imposition
Contrôles via bases externes existence employeur, 2D-DOC, SEPAMail...
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Step 4 / 7

Compliance checks

Automatically verify the completeness and consistency of the candidate case against your eligibility criteria and business rules, with a comprehensive audit trail.

Key Features

Contrôle de complétude du dossier
Critères de solvabilité et d'éligibilité
Validité et fraîcheur des justificatifs
Cohérence inter-documents
Application de vos règles métier
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Step 5 / 7

Automatic reminders

Automatically follow up with the applicant regarding missing or non-compliant supporting documents until the application is complete—without tying up your rental managers with follow-up tasks.

Key Features

Relances automatiques multicanales, email et sms
Détection des justificatifs manquants ou expirés
Messages personnalisables par candidat, pièces attendues, échéances...
Suivi de la complétude du dossier en temps réel
Rappels programmés et escalades
Historique des échanges tracé
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Step 6 / 7

Documents editing

Automatically generate outgoing documents—SEPA mandates, leases, receipts, response letters—based on data from the applicant's file and in accordance with your style guide.

Key Features

Génération de mandats, baux et courriers
Insertion automatique des données du dossier
Documents édités à votre charte
Multicanal : PDF, e-mail, courrier postal
Modèles personnalisables
Archivage des documents produits
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Step 7 / 7

e-Signature

Have the SEPA direct debit authorization, the lease agreement, and other documents signed online with legal validity to finalize the rental process remotely without having to travel.

Key Features

Signature électronique conforme eIDAS
Parcours de signature à distance
Vérification d'identité du signataire
Cachet et horodatage qualifiés
Preuve de signature et piste d'audit
Archivage à valeur probante
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Webinaire à la demande

Collecte, conformité, fraude : enfin des parcours 100 % automatisés et sécurisés

Streamline your rental management and ensure the accuracy of your records—without changing your tools

From analyzing applications to integrating them into your systems, AITECA streamlines your rental management.

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Assistant IA

Louna ensures the reliability of each application

The AI assistant cross-checks the documents, flags discrepancies between reported income and tax notices, and summarizes the strength of the application. Our service performs more than +50 fraud and compliance checks and consults external databases such as NAME to verify the accuracy and credibility of the supporting documents in real estate applications.

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Document Fraud Prevention
Detection of counterfeit tax returns and tax notices.
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Decision Support
A clear overview of creditworthiness, without unclear automated scoring.
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Faster Decision-Making
Reduce rental vacancies by processing applications in hours, not days.
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Integration

Get started right away, without having to start from scratch

AITECA integrates with your existing business applications—management software, CRM, and EDM—via API. You can get started right away, with ease.

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immediate activation
Try AITECA on your own files in just a few minutes—no installation required.
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Personnalisation en quelques minutes
Types de pièces, règles métier et parcours de collecte se configurent sans code.
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Intégration simple
Connexion à vos applications métier via API et connecteurs, jusqu'à la mise en production.

Streamline your rental management and enhance the tenant experience

Request a demo of AITECA tailored to your rental management business.

All you need to know

Identification documents, pay stubs, tax notices, proof of address, employment contracts… AITECA scans the most common documents found in rental applications.

AITECA analyzes the consistency among documents (income, employer, taxation) and identifies forged documents, enabling informed human review.

No. AITECA evaluates and summarizes the application; the decision to rent remains yours, without any opaque scoring system.

Yes. European hosting, with options for data minimization and anonymization, and a complete audit trail.

Ressources

Allez plus loin avant de vous lancer

Webinaires à la demande, fiches pratiques et démonstrateurs en ligne pour évaluer AITECA sur votre propre cas d'usage.