Use Cases • Real Estate Leasing

Tenant applications processed faster, without fraud or additional costs

Manually collecting and verifying documents can account for up to 30% of rental management time—a major obstacle to profitability. AITECA automates the process, ensures a more reliable tenant screening process, and detects fraudulent documents. It’s simpler, reduces fraud, and minimizes vacancies.

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How it works

Profitability on the rise

Strengthened Anti-Fraud Processes

GPDR accessible

real-estate-rental-illustration-desktop-clair

real-estate-rental-illustration-desktop-sombre

‑75%

processing time per case

2 hours

earned per rental application

manual follow-ups

100%

documents verified automatically

Challenges

The Rental Market Under Pressure: Between Administrative Overload and Document Fraud

Manual or minimally digitized processing of files ties up costly resources, lengthens processing times, and allows fraudulent documents to slip through. These three pain points weigh on the agency’s profitability—and AITECA eliminates them.

An administrative burden that undermines profitability

Put an end to exchanging documents via email, manual data entry, verification, and follow-ups—all of which divert costly resources from value-added tasks.

Our Response

Data collection and automated checks: Your teams can refocus on customer relations.

Too Many Cases of Fraud in Tenant Records

Falsified statements, fake tax notices generated by AI: document fraud is widespread and hard to detect with the naked eye, and it has a direct financial impact.

Our Response

Each document is authenticated before the lease is signed.

A screening process
that drags on

Every day a rental unit sits vacant is a loss; slow processing combined with a sharp rise in application volumes puts pressure on rental profitability.

Impact

Applications qualified in hours: less vacancy

Process

A solution that speeds up and ensures the reliability of every rental application

AITECA collects supporting documents, verifies their compliance and structural integrity, cross-checks income against tax notices, detects document fraud, and assesses the tenant's file.

Step 1 / 7

Submission of Documents by the Candidate

Prospective tenants submit their supporting documents via a secure link—on a mobile device or desktop—through a guided omnichannel process that ensures the agency can use the documents as soon as they are received.

Key Features

Secure deposit link for mobile and desktop

Customizable list of required documents (e.g., by candidate type)

Image quality control: framing, sharpness, legibility

Automatic Recognition and Sorting of Supporting Documents

Real-time notifications to the applicant in the event of incorrect or invalid documents

GDPR-compliant and secure two-factor authentication

Step 2 / 7

Data extraction

AITECA coordinates the best AI systems specialized by content type (handwritten documents, spreadsheets, free-form letters, etc.) to automatically extract information from each supporting document—such as identity, income, tax notices, etc.—without any manual re-entry, and provides a reliability score for each piece of data read.

Key Features

Reading of handwritten, typed, and multilingual documents

Extraction of key fields: name, address, resources, tax assessment...

Dedicated AI strategies by document type: income, identity, address...

Understanding of tables and complex layouts (e.g., payslips)

Reliability score for each piece of data read

Data normalization: addresses, amounts, dates

Step 3 / 7

Fraud detection

AITECA verifies the authenticity of each document by combining multiple analyses to identify fake pay stubs and tax notices, and generates a confidence score that guides the manager's decision.

Key Features

Detection of image alterations (income, date, employer, employee, etc.)

Detection of inconsistencies within documents, e.g., amounts vs. periods

Identifying AI-Generated Documents

Detecting Multiple Instances of the Same Document

Cross-referencing between documents, e.g., pay stubs and tax notices

Checks using external databases such as Employer Existence, 2D-DOC, SEPAMail...

Step 4 / 7

Compliance checks

Automatically verify the completeness and consistency of the candidate case against your eligibility criteria and business rules, with a comprehensive audit trail.

Key Features

Verification of Application Completeness

Solvency and Eligibility Criteria

Validity and Recency of Supporting Documents

Consistency Across Documents

Application of your Business Rules

Step 5 / 7

Automatic reminders

Automatically follow up with the applicant regarding missing or non-compliant supporting documents until the application is complete—without tying up your rental managers with follow-up tasks.

Key Features

Automated multichannel reminders via email and text message

Detection of Missing or Expired Supporting Documents

Customizable messages for each candidate, required documents, deadlines...

Real-time tracking of application completeness

Scheduled reminders and escalations

Tracked History Log

Step 6 / 7

Documents editing

Automatically generate outgoing documents—SEPA mandates, leases, receipts, response letters—based on data from the applicant's file and in accordance with your style guide.

Key Features

Generation of documents, leases, and letters

Automatic insertion of file data

Documents formatted according to your brand guidelines

Multichannel: PDF, email, regular mail

Customizable Templates

Document Archiving

Step 7 / 7

e-Signature

Have the SEPA direct debit authorization, the lease agreement, and other documents signed online with legal validity to finalize the rental process remotely without having to travel.

Key Features

eIDAS-Compliant Electronic Signature

Digital Signature Process

Verification of the Signatory's Identity

Qualified e-signature and timestamp

Signature Verification and Audit Trail

Archiving with Legal Validity

Streamline your rental management and ensure the accuracy of your records without changing your tools

From analyzing applications to integrating them into your systems, AITECA streamlines your rental management.

AI Assistant

Louna ensures the reliability of each application

The AI assistant cross-checks the documents, flags discrepancies between reported income and tax notices, and summarizes the strength of the application. Our service performs more than +50 fraud and compliance checks and consults external databases such as NAME to verify the accuracy and credibility of the supporting documents in real estate applications.

Document Fraud Prevention

Detection of counterfeit tax returns and tax notices.

Decision Support

A clear overview of creditworthiness, without unclear automated scoring.

Faster Decision-Making

Reduce rental vacancies by processing applications in hours, not days.

Integration

Get started right away, without having to start from scratch

AITECA integrates with your existing business applications—management software, CRM, and EDM—via API. You can get started right away, with ease.

Immediate activation

Try AITECA on your own files in just a few minutes—no installation required.

Personalization in minutes

Document types, business rules, and collection workflows are configured without any code.

Simple integration

Connect to your business applications via APIs and connectors, all the way through to production.

All you need to know

Identification documents, pay stubs, tax notices, proof of address, employment contracts… AITECA scans the most common documents found in rental applications.

AITECA analyzes the consistency among documents (income, employer, taxation) and identifies forged documents, enabling informed human review.

No. AITECA evaluates and summarizes the application; the decision to rent remains yours, without any opaque scoring system.

Yes. European hosting, with options for data minimization and anonymization, and a complete audit trail.

Tenant applications processed faster, without fraud or additional costs